HOW WE ONBOARD NEW PROPERTIES AT MAYFAIR
Behind the Scenes of a Seamless Transition
At Mayfair Property Management, we’ve built a proven onboarding system designed specifically for real estate investors—especially those with growing portfolios. From day one, our focus is on maximizing ROI, preserving resident satisfaction, and setting your property up for long-term success.
Whether you're transitioning from a previous manager or bringing a newly acquired asset into your portfolio, here’s what you can expect from our process—transparent, efficient, and designed to scale.
STEP-BY-STEP: WHAT OUR ONBOARDING INCLUDES
| STEP | ACTION | WHY IT MATTERS |
|---|---|---|
| 1. Records & File Transfer | Collect leases, service contracts, ledgers, keys, and inspections | Provides full clarity and smooth transition |
| 2. Full Property Walkthrough | Site onboarding checklist, condition documentation, photo archive | Establishes a detailed baseline and identifies early risks |
| 3. Resident Introduction | Welcome letters, system access instructions, contact info | Ensures tenants are informed and cooperative |
| 4. Financial Review | Rent roll input, ledger audit, setup of reporting dashboards | Aligns numbers with investment performance goals |
| 5. Vendor Review | Evaluate existing vendors or transition to ours; schedule preventive maintenance | Improves reliability and reduces future emergencies |
| 6. Leasing Campaign (if needed) | Create listings, run ads, schedule showings | Helps reduce vacancy time and attract qualified tenants |
| 7. Performance Monitoring | Provide monthly reports, performance tracking, and strategic reviews | Keeps you in control and aware of your property’s potential |
YOUR FIRST 30 DAYS WITH MAYFAIR
WEEK 1:
Welcome call
File collection
Property walk with site onboarding checklist and photos
WEEK 2:
Tenant communications sent
Maintenance needs flagged
Owner portal access activated
WEEK 3:
Preventive maintenance scheduled
Leasing campaign prepped (if needed)
Vendor accounts reviewed
WEEK 4:
First monthly report delivered
Feedback collected
Optimization review scheduled
WHY OUR SYSTEM WORKS FOR INVESTORS
Our process is not just about getting your property “in the system.” It’s about making sure every part of your investment is understood, structured, and ready to generate strong returns.
WE FOCUS ON:
Protecting your asset from day one
Maintaining positive resident relationships
Avoiding service interruptions
Identifying immediate growth opportunities
Keeping you informed and in control
READY TO SCALE YOUR PORTFOLIO—WITHOUT THE HEADACHE?
Let us show you what it looks like when property onboarding is done right. Whether you're bringing us a 10-unit multifamily or a 150-unit portfolio, we’re ready to hit the ground running.
